Sustainability Policy

Our sustainability work is ongoing and at all levels of our business. In this policy, Flexrent AB has defined how we work with sustainability in our business. The foundation for our sustainability work is our vision and our business concept. In addition to our employees and owners, the target groups for our sustainability work also include customers, suppliers and other stakeholders and the society in which we operate.

UN Global 17 Principles for Sustainable Business

We at Flexrent AB have certified ourselves in the subject of sustainability according to the UN environmental goal Agenda 2030. The 2030 Agenda consists of 17 goals and 169 targets and is the most ambitious agreement for sustainable development that world leaders have ever adopted.

During this training, we have worked around the 17 goals:

Human rights

Our employees have the right to a safe and healthy working environment, both in our own offices and in the environments where our employees perform assignments. We will offer a workplace that is characterized by equality, diversity and respect for the individual employee.

Flexrent’s social responsibility extends beyond the responsibility for our own staff, to those individuals who are indirectly affected by our business, such as our suppliers and our employees' families.

Every year, Flexrent sponsors a number of different associations, active in Luleå and Älvsbyn Municipality, which address and engage several children and young people. We believe in keeping associations alive locally where we operate and we do this by helping the associations to continue the work with our future - the children.

Social conditions

Wellness and education

Each individual has their own responsibility for their health, and Flexrent , as an employer, takes its responsibility by offering wellness to its employees and promoting the health and well-being of employees in the workplace.

Wellness is a way to promote health and is thus a good investment for both the individual and the organization as a whole. By offering all employees at Flexrent wellness in the form of both wellness allowances and opportunities for free training at the gym, group training sessions and swimming, the conditions for quality and efficiency in our daily work are increased. Wellness for employees should promote the pursuit of physical, mental and social well-being. The wellness activities should be conducted on the basis of everyone's individual conditions. Wellness at our workplace shall be characterized by cooperation between all employees and management. Our senior staff should organize the work to facilitate the possibility of wellness activities. Wellness activities must be regular and be deductible according to the Swedish Tax Agency's rules.

We at Flexrent care about our employees' skills development and therefore allocate money for this.

Economic conditions

Flexrent AB complies with Swedish legislation and strives for transparency and business ethics that meet Flexrent's own values, and that meet the expectations of our customers and partners. As a starting point, a benefit may be received as long as it has no impact on a business decision. All employees who are invited to events by suppliers must notify their site manager or CEO. If the purpose of the offer is to create a good social condition for future business relationships, this is justifiable, as long as it does not create business that is not environmentally, socially and economically justifiable for Flexrent.

In other words, this means that a benefit may not be received if it leads to a decision that should not have been taken originally. Assessment of permissible and prohibited benefits is made on a case-by-case basis by the site manager or CEO, where a decision is made whether the benefit is justifiable or not. All decisions must be documented so that it can be subsequently verified that there is no causality between benefits and business decisions.

Flexrent always wants to nurture and maintain its contacts by, for example, offering its customers and suppliers a regular meal that is not of an exclusive nature and simple gifts of insignificant value. Flexrent AB also annually invites its employees to summer, Christmas and department parties.

In addition to our commitment to the UN's principles on sustainable business, we at Flexrent have the ambition that our staff in senior positions and managers with personnel responsibility should be aware of the Institute Against Bribery and the Business Code, i.e. the guidance and requirements in the anti-corruption work that complements the anti-bribery legislation.

Tax

Paying taxes is a matter of development and justice.

Therefore, Flexrent has two clear principles regarding tax:

Flexrent shall pay tax where it operates.
All corporate structures in which Flexrent invests must be transparent and comply with the law.

Salary

At Flexrent, salary setting shall be based on systematic assessments of the difficulty of the tasks and the employees' individual work results. The same principles for setting wages shall apply regardless of gender, age, ethnicity, religion, other beliefs, disability or sexual orientation. In addition, salary setting must be relevant in relation to tasks and work performance, as well as the market's impact on the salary situation. Salary increases shall be made in accordance with the applicable collective agreement.

Competitive salary and employment conditions will help Flexrent recruit and retain staff in the short and long term.

Flexrent's employees shall have the opportunity to influence their salary development, in addition to a reasonable increase according to collective agreements, by developing at work and by improving their work results. All employees at Flexrent shall have annual performance reviews, where a follow-up of the previous year takes place together with a review of the current situation and a discussion of future goals.

The appraisals are part of a systematic effort to ensure a good work environment and promote each individual's development. By following up on performance reviews, salary-setting managers get a basis for a fair salary discussion with each individual.

Purchasing and procurement

By following the UN Principles for Sustainable Business, we set up guidelines that apply to purchases and procurements that Flexrent makes.

In purchasing and procurement, the economic, social and environmental aspects must be weighed together before each decision. The goal is for Flexrent to conduct efficient, cost-conscious and sustainable procurement, which is clear and known to all of Flexrent's operations.

This objective shall facilitate decisions where conflicts of objectives arise when economic, social and environmental aspects are to be weighed together. As a general rule, these aspects must be weighed equally before a decision. In the event of goal conflicts between these, however, the cost may be indicative as long as it is compatible with Swedish law and follows the 17 principles of sustainable business.

When purchasing and procurement, it is important to look at the big picture.

Flexrent wants to be a good and reliable player that many people want to do business with. Therefore, it is important to create good relationships with suppliers, especially in the case of larger agreements. In addition to the ambition of long-term agreements and cooperation with proven suppliers, the agreements must be opened up to competition after they expire. This competitive tendering and new procurement shall aim to find potential for reduced costs, increased quality and/or to place higher demands on suppliers.

If it is unfair, i.e. when there is no alternative supplier or when the existing supplier is considered to be the best for commercial reasons, a new procurement does not need to be carried out and the contract can be extended.

In cases where Flexrent's customer specifically orders and prescribes a certain material, based on their own requirements, Flexrent must accommodate the purchase.

However, Flexrent is responsible for cooperating with reliable operators that conduct their business in accordance with applicable legislation and adhere to the UN's 17 principles for global business.

Today, Flexrent has an established number of suppliers in Europe for the purchase of various materials, which we have good confidence in. Many factors play a role in a purchasing decision, such as cost, quality, delivery time, terms and previous relationships with suppliers.

The product's environmental impact is another important factor and Flexrent always chooses to primarily purchase products that are environmentally assessed.

It is important to us that the UN's Universal Declaration of Human Rights and the Convention on the Rights of the Child are also followed by our suppliers.

We demand that our suppliers comply with the UN Child Rights Principles and that ILO conventions on workers' rights are fulfilled by all suppliers. When selecting and assessing external suppliers, Flexrent uses criteria based on various sustainability aspects.

We have an approval list of our largest and most important suppliers.

Environment

Flexrent shall protect the environment for current and future generations by limiting negative environmental and climate impact as far as possible in our own operations, by using appropriate products and services within our operations, complying with current laws and regulations and setting requirements for our suppliers.

Waste management

Flexrent's operations shall as far as possible be minimized through active responsibility, innovation and reuse. All waste shall be properly disposed of without endangering human health and without using processes or methods that may be harmful to the environment.

It is part of our business concept of industrialized production process that waste and waste are minimized in the manufacture of standardized modules.

However, waste generated in production shall be appropriately managed by waste sorting and reuse of articles where possible. Where waste generation is unavoidable, Flexrent shall ensure that the company's segregation, storage, handling, transport and disposal processes comply with applicable legislation.

Flexrent engages contractors specialized in waste disposal, who are certified according to ISO 9001 and ISO 14001.

We also work actively to strengthen our own staff in waste sorting through education in the subject.

Energy consumption and opportunities for efficiency

The largest consumption of electrical energy in Flexrent's operations takes place in the production premises of the production processes.

Travel and company car

Flexrent's approach to travel is to always choose the most environmentally friendly alternative for business travel with the least possible climate impact. This guideline applies to all business trips paid for by Flexrent.

The purpose of the travel policy is to be a steering instrument for environmentally friendly, efficient and safe travel. For domestic journeys, trains and buses should be used whenever possible. Deviations from the policy may occur with regard to health reasons and other private aspects that need to be approved by the company's CEO. Business travel by car and plane becomes relevant when the destination cannot reasonably be reached by public transport. Company cars that the company buys or rents must have low fuel consumption, high environmental performance, e.g. with regard to emissions of toxic substances, and have good road safety properties.

To minimize the need for travel and reduce our environmental impact, conferences and meetings can sometimes be replaced by e.g. telephone and video meetings. When choosing a conference or meeting location, distance and accessibility by public transport must be taken into account. In addition, it is a basic principle at Flexrent to plan and coordinate several customer meetings within the framework of the same trip when traveling to another location in order to minimize environmental impact.

International travel may be by air. However, travel planning should always examine whether there are more environmentally friendly alternatives than flying. In cases where the destination can be reached by train in less than five hours one way, trains should be chosen over flights. When choosing accommodation, the environmental and economic aspects must be taken into account and local businesses must be promoted. A company car is a means-tested work tool linked to a specific role. Company cars can be offered to employees who need a car in the service and who are expected to drive over xx0 kilometers per year in the service. The right to a company car is determined in consultation with the employee's immediate manager and CEO. When choosing a company car, road safety and the car's environmental impact must be taken into account.

Quality and Environmental Manager at Flexrent AB is Lisa Zetterström

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